Minutes of 12th November 2018

Minutes of the Meeting of the Council
On Monday 12th November 2018
At Linton Village Hall at 19:30

Present: Cllr P Crumpton (Chairman); Cllr A Ferraby; Cllr J Gough; Cllr N Jones; Cllr L Watkins
In attendance: Parish Clerk Elizabeth Malcolm. 7 members of public.
1. Apologies for absence: Cllr B Clark; Cllr M Gough; Cllr S Morley; Cllr A Reeves.
2. Co-options: None.
3. Declarations of interest and dispensation requests: None
4. Minutes of the Parish Council meeting on 8th October 2018 it was RESOLVED to agree and sign the minutes of the meeting as a true and accurate record.
5. Clerk’s Report – The Clerk’s report for the month was presented and noted.
6. Planning

a. Applications received

i. 183124 – Gorsley Baptist Chapel – Community Shop hours amendment. Following discussion, it was RESOLVED unanimously to return no objection.

[Item 6.a.iii was discussed next]

ii. 183068 – Spring Meadow, Sparrows Lane, Kilcot – alterations to front elevation of existing house to enlarge living room (to include removing existing bay windows) and rebuilding front porch. Rear extension.
Following discussion, it was RESOLVED unanimously to return no objection.

iii. 183642 – Gorsley Baptist Chapel. – Proposed coffee shop extension. New access and car parking area with a new play space, adjacent to Gorsley Baptist Church.
Following discussion, it was RESOLVED unanimously to object to this application. The additional car parking space is unnecessary as the Baptist Chapel already has a very large area of tarmacked and hard standing for parking. Such a large area of tarmac is out of keeping with the location and unsightly. The proximity of a parking area to a proposed Children’s play area was considered possibly dangerous, and there is concern to ensure that full access to PROW LTR17 is maintained.

iv. 183818 – Bowstones, Linton – Fell dying Mountain Ash, tree is diseased. RESOLVED unanimously no objection.

v. 182770 – Brook Farm, Quarry Lane, Gorsley – change of use of land to enlarge existing yard and erection of new workshop.
Following discussion, it was RESOLVED by majority (3 against and 2 in favour) to object to this application.
The machinery to be kept in the proposed area is large heavy machinery which must travel down Quarry Lane for access, which is a narrow residential road not suitable to such heavy traffic. Further there will be more unacceptable noise from machinery and working on machinery in this residential location.

vi. 183802 – The Barn At Oakland, Gorsley – Proposed erection of a new 3 bed detached dwelling, access/egress, car parking, turning and manoeuvring. Following discussion, it was RESOLVED by majority (4 against, 1 in favour) to object to this application.
A further home in this location will increase the traffic turning and using the already complicated and dangerous entrance used by The Barn At Oakland. There is a Bus Stop, a road crossing point and a busy primary school at this location which makes this entrance unsuitable for any further increase in traffic and a grave concern for Highway safety.
The proposed dwelling is to be located adjacent to woodland which has been identified as an important wildlife corridor and in an area with considerable developments already planned.
Linton Parish has exceeded the minimum development target set by Herefordshire Council in the Core Strategy and it is not necessary to exacerbate the difficulties associated with this development.

b. Applications decided since last meeting.

i. 182836/F Land to the east of the old post office Gorsley Road – Erection of a self build/custom build family dwelling together with associated works (alternative design on existing development plot) – Approved. This was noted.

7. Neighbourhood Development Plan – Cllr Watkins provided an up date on progress and advised that over 50% of questionnaires had been returned which is a good result. These will be professionally analysed and it is expected that feedback to the Parish will be issued in February 2019.
8. Allotments

a. Clerk reported that invitation to tender for annual maintenance work had been issued.
b. The tenant of Plot 9 has expressed a wish to take on the vacant Plot 8. As all fees are paid up no charge is due until April. The meeting unanimously RESOLVED to support the new tenant with immediate effect.

9. Parish Trees Survey – The Clerk reported some delays in obtaining a quotation for this work and the matter will be brought forward to next meeting.
10. Finance

a. Report on receipts & payments and progress against budget was received and a copy is attached to these minutes.
b. It was RESOLVED To approve payments: PIP Printing, NDP Questionnaires – £474.96; Data Orchard CIC, Consultancy for questionnaires – £1,569.36; Wayne Reed, Lengthsmans monthly – £284.00; Elizabeth Malcolm, Clerk salary & expenses – £359.96

11. Budget 2019/20 & Precept – A review of a draft budget for 2019/20 took place. It was noted that there is a projected deficit of circa £3000, and all grant funding ceases in this year. Reserves stand in the area of £9000.
It was RESOLVED unanimously to meet overages, if any from NDP website and maps from reserves.
The amount of Precept was not agreed and it was RESOLVED by majority (4 in favour, 1 against) that the Clerk should circulate further details of the budget discussed and a decision on Precept brought forward to the December meeting.
12. Locality Steward and highways matters: A schedule of work undertaken by Balfour Beatty in the month was circulated and noted.
The Clerk was asked to circulate and promote details on how to obtain the Pothole App so that Parishioners can report details in a timely fashion and accurately to encourage repairs.
13. Lengthsman – the Lengthsmans report of work in the month was received and it was noted that urgent work had been undertaken at request following flooding around Linton Lane/B4221 junction.
14. Footpaths – A schedule of suggested actions from Cllr Reeves was received and it was RESOLVED to bring the discussion of this forward to next meeting. Clerk to seek some estimates for work on the schedule.
15. Dog Noise Nuisance issue – The Clerk reported on a conversation with the owner of the dogs, who has taken some steps to reduce barking.
16. Chimes – Clerk was asked to include planning update, Pothole App details and Seasonal wishes. NDP to provide short update also.
17. Public Submissions

a. the ‘No Heavy Goods Vehicles’ sign at entrance to Quarry Lane from B4221 remains missing. Clerk to follow up to seek replacement.
b. Community Payback have offered their services to clear The Quarry on 24th Nov and 8th Dec and submitted forms following a meeting with Parishioner on site. It was RESOLVED to accept this offer and return signed forms.

18. Chairman & Councillors’ submissions – None
19. Date of next meeting – the Parish Council meeting will take place on Monday 10th December at Gorsley Village Hall.
There being no further business the meeting ended at 21:30