Draft Minutes

Minutes of the meeting of the Council
On Monday 9th April 2018
At Gorsley Village Hall at 19:30

Present: Chairman Cllr M Gough; Cllr P Crumpton; Cllr A Ferraby; Cllr J Gough; Cllr N Jones; Cllr A Reeves; Cllr L Watkins;

In attendance: Parish Clerk Elizabeth Malcolm. 3 members of public.

1. Apologies for absence: Cllr B Clark; Cllr S Morley

2. Declarations of interest and dispensation requests: None

3. Co-options: None

4. Minutes of the Parish Council meeting on 12th March 2018 it was RESOLVED to agree and sign the minutes of the meeting as a true and accurate record.

5. Clerk’s Report –

  • Burrups Lane – have requested meeting with Locality Steward and Lengthsman
  • Talbots Well – resident asked to supply copy of plans if resumes intention to work on or over the Common.
  • Website – Contact made with Eyelid to start work on change.
  • Budget Contingency amounts – desk research unsuccessful, advice sought from HALC
  • Fence on Revells Lane – Cllr Jones confirmed that Highways Authority responsibility for repair
  • Salt Bins – to form part of on-going discussion with Locality Steward for next winter
  • Stable between Linton and Burton Mill – Enforcement Officer alerted.

6. Locality Steward and highways matters

a. Weekly reports: Noted.

b. Safety and road damage from Pallet business- Clerk reported continued intention to re-contact Environmental Health and H&S once business details obtained.

c. Lengthsmans report & additional works – Schedule of work undertaken in month was circulated. Coppice work at Talbots Well was not competed satisfactorily. Discussion took place on the necessity to regularly clear gully at Dudley Fencing as it blocks again very quickly. RESOLVED to not clear gulley at Dudley Fencing and monitor the impact, also to provide stronger guidance on work to be carried out and Cllr Jones was to discuss the annual maintenance schedule with Lengthsman.

7. Footpaths –

a. PFO reported that EnviroAbility had not been able to schedule work in March and had supplied estimate of £302 for various repair works on Linton paths. It was RESOLVED to accept this price

b. Copy of Footpaths leaflet for Chimes Website – it was RESOLVED to supply the electronic copy of the Parish Footpaths leaflet to the Chimes Website for publication, subject to any copyright restrictions being the responsibility of the Chimes website.

8. Financial Matters

a. Current Expenditure & Receipts and progress against budget – schedules were circulated and noted. Bank balance to 31st March £14,232.12

b. Payments – It was RESOLVED to approve the following payments Welsh Water (allotments rates) £49.24; Wayne Reed Lengthsman monthly (Mar) £284.00; Elizabeth Malcolm -Clerk’s Salary £259.08, mileage & expenses £22.80. It was further RESOLVED to approve payments to Gorsley Village Hall (Hire for 2017/18) £78 and Linton Village Hall (hire for 2017/18) £108 in accordance with 4.1 of Financial Standing Orders.

9. Planning

a. applications received:

i. 180942- Cherry Lea, Gorsley, – Proposed single storey side extension, new porch and rear dormer extension. Following discussion, it was RESOLVED unanimously to return no objection and no comments.

ii. 180852 – Land at Bromsash opposite Hilltop, Bromsash – Erection of a stable building. Following discussion, it was RESOLVED by majority to object to the application (5 objecting, 1 not objecting, 1 abstention) as follows:

· The planning application form states that the land is currently used as a paddock which may not be the case as we believe the land is currently grade 2 agricultural land.

· This is a large stable block set at 90 degree angle to the road and will therefore be highly visible from the road. The building should be set at a different angle to be less visible and it is essential that it be a condition that it must be screened by landscaping.

· No information is provided on access to this building by vehicles which may be onto the B4224.

· No information is provided on use of utilities (water and electricity) which for a unit of this size is likely to be necessary.

iii. 180873 – Land at Mill Villa, Gorsley – erection of a 4-bed dwelling. Following discussion, it was RESOLVED unanimously to object to this application as follows:

· The proposed access to this development is through the existing drive and garden for Mill Villa – it is therefore detrimental to the amenity of the existing house.

· Drawings indicate the Royal Cottage would also be harmed from loss of privacy and potential overshadowing from the new building.

· The addition of the house in this location behind an existing property is not in keeping with the linear development of properties along the road in this part of the village.

· The development would lead to a density of housing which is inappropriate to the location.

· The Parish Council is concerned that the development would lead to the loss of trees and natural habitat.

b. Applications decided since last meeting: None.

10. Talbots Well – quotations for reduction of tree on the Common – 3 estimates were received from Tree Surgeons. 2 recommended reduction of the tree to an earlier pollarding height and 1 to a lower level. Following discussion, it was RESOLVED unanimously to commission Ecotech to undertake the work at a fee of £270 plus VAT, to approx. 8ft pollard level.

11. GDPR (General Data Protection Regulations) – The Clerk provided a summary of regulation which is shortly to be enacted to law regarding protection of personal data. Cllr Crumpton and Cllr Reeve agreed to form a working group with the Clerk to develop required documentation for compliance.

12. Allotments – It was noted that Mr Chris Stacey had resigned his plot due to ill health. His plot no 5 has been accepted by Mr & Mrs James. Mr Stacey held the position of Chairman of the Allotments group and it was agreed steps should be taken to seek a new spokes person for the group in documents sent with renewal requests.

13. Neighbourhood Development Plan – Cllr Watkins provided an update on the well-attended Steering Group meting of 22nd March 2018. Minutes are published on the website.

14. Post Office & Shop – the Clerk provided a brief summary of progress as received from Steering Group briefings: Articles of Association for the new Community Interest Company are under review; Post Office finance is awaited; ‘coming soon’ flyers with questionnaires have been widely distributed to all villages in the area; the manager’s position has been advertised; and lease terms are awaiting confirmation of compliance by the Charities Commission.

15. Correspondence – Confirmation that traffic measuring devices in Manse Lane are private and not placed by Balfour Beatty

16. Public Submissions – A workmen’s sign has been left behind on the footpath between the Quarry and Allotments and may be a danger to public. Clerk to arrange for it’s removal.

17. Chairman & Councillors’ submissions – Cllr Jones noted that a large sales sign had been placed on the Motorway side of newly established unit on U70240 which may be a dangerous distraction to drivers.

18. Annual Parish Meeting – It was RESOLVED to hold the APM on Monday 21st May 2018 at GORSLEY Village Hall.

19. Date of next meeting – the Annual Parish Council meeting will take place on Monday 14th May at LINTON village hall.

There being no further business the meeting ended at 21:20.