Draft Minutes

D R A F T

 Minutes of the Meeting of the Council

On Monday 10th December 2018

At Gorsley Village Hall at 19:30

Present: Cllr P Crumpton (Chairman); Cllr B Clark; Cllr A Ferraby; Cllr S Morley; Cllr A Reeves; Cllr L Watkins

In attendance: Parish Clerk Elizabeth Malcolm. 7 members of public.

1. Apologies for absence: Cllr M Gough; Cllr J Gough; Cllr N Jones

2. Co-options: None.

3. Declarations of interest and dispensation requests: None

4. Minutes of the Parish Council meeting on 12th November 2018 it was RESOLVED to agree and sign the minutes of the meeting as a true and accurate record.

5. Clerk’s Report – The Clerk’s report for the month was presented and noted. It was further noted that Western Power had written regarding access to Allotments to lay an underground electricity feed to new houses adjacent to Royal Cottage.

6. Planning

a. Applications received

i. 183946 Cothars Farm, Cothars Pitch, Gorsley – single storey kitchen extension. Following discussion, it was RESOLVED unanimously to return no objection.

ii. 183390 Land adjacent to Forge House, Bromsash – to vary conditions on application 152392. Following discussion, it was RESOLVED unanimously to return no objection.

b. Applications decided since last meeting.

i. 183068 Spring Meadow, Sparrows Lane, Kilcot – Approved. Noted.

ii. 183124 Gorsley Baptist Chapel – change of opening times to shop – Approved. Noted.

iii. Other Matters: the Clerk was asked to seek an update on the development at Lovers Lane.

7. Finance

a. Report on receipts & payments and progress against budget was received and a copy is attached to these minutes. Bank account at 30/11/18 stood at £21,347.31

b. It was RESOLVED To approve payments: Wayne Reed, Lengthsmans monthly – £284.00; Elizabeth Malcolm, Clerk salary & expenses – £322.89

8. Budget 2019/20 & Precept – Draft Budget was presented. It was noted that the fee proposed for Allotments maintenance was £200 more than estimated and this will be shown in the final draft. It was also noted that no grant funding for Lengthsman or footpaths would be available in 2019/20. Following discussion, Cllr Clark proposed and Cllr Reeves seconded that the budget be accepted and that the Precept be set at £12,000. This was RESOLVED unanimously

9. Neighbourhood Development Plan – Cllr Watkins and Cllr Reeves reported that questionnaires had been delivered to Data Orchard and their feedback is expected at the next Steering Group meeting on 24th January 2019. Consultants to write the plan had been asked to tender and the preferred applicant has now been contacted.

10. Footpaths – A schedule of work was discussed and it was RESOLVED to action items allocated priority 1and 2. The Clerk and Councillors to liaise in building up a list of landowners and PROW.

11. Allotments – The clerk reported that invitation to tender for annual maintenance had been offered to 3 contractors and one Chris Hyatt had responded with a fee of £1,200. It was resolved to accept this subject to contract, which will be reviewed at the next meeting.

12. Parish Trees Survey – A proposal had been received from Barton Hyett Associates, arboricultural consultants recommended by tree surgeons used by the Council. Following discussion it was RESOLVED unanimously to accept the fee of £525.00 to undertake a survey and make recommendations at Gorsley Common and Gorsley Quarry

13. Locality Steward and highways matters:

A schedule of work undertaken by Balfour Beatty in the month was circulated and noted.

Other matters raised: 

  • It was noted the Heavy Goods Vehicle sign had been replaced, but it is low down and the Locality Steward has been asked to arrange for it to be made visible at suitable height 
  • It was noted that the drainage pipe and ditch under the lane at Barton Farm barns had not yet been attended to. Clerk to follow up.
  • A comment was made that road camber at Jays Green causes the drainage gully to block and therefore flood the corner.

14. Lengthsman – the Lengthsmans report of work in the month was received and noted. A blocked ditch near old council yard (now storage unit) to be reported to Balfour Beatty by Lengthsman and Clerk.

15. Public Submisions

a. Discussion of recent work removing all old fruit trees in field adjacent new builds opposite the Baptist Chapel which was felt to be very regrettable. Council to consider contacting the owner to ask to replant.

b. Parking by contractors in Linton Road whilst building new homes adjacent to Royal Cottage is poor and blocking the road. Clerk to contact Planning Department.

16. Chairman & Councillors’ submissions – None

17. Date of next meeting – the Parish Council meeting will take place on Monday 14th January 2019 at Linton Village Hall.

There being no further business the meeting ended at 21:20