Minutes of the Parish Council Meeting
On Monday 10th August 2020
Via Video (Zoom Meeting ID: 830 6307 0827) meeting at 19:30
Present: Cllr C Crumpton (Chairman), Cllr A Reeves (Vice Chairman); Cllr B Clark; Cllr J Gough; Cllr A Newton; Cllr G Owen.
In attendance; 11 members of public; Parish Clerk Elizabeth Malcolm.
1. Apologies for absence: Ward Cllr Wilding, Cllr L Watkins.
2. Declarations of interest: Cllr Clark declared an interest in item 7.a.vii and Cllr Newton declared an interest in item 7.a.viii & ix
3. Co-option of Councillors: None
4. Minutes of the Parish Council it was RESOLVED to agree and sign the minutes of the meeting of 13th July 2020 as a true and accurate record, together with the financial reports.
5. Clerk’s Report – The Clerk’s report was noted.
6. Public Submissions
a. Ward Councillor – None
b. Public – None. Points regarding planning taken at item discussion.
7. Planning
a. New applications
i. 201944 – Land adjacent High Rising, Linton, – Proposed split level dwelling and associated works
Following discussion, it was RESOLVED by majority (1 in favour, 5 object) to object to this application. The development is outside the settlement boundary set under the NDP (BGL6), is detrimental to the view towards Linton Ridge (BGL2 4b & 4d) and is silent on measures to incorporate sustainability measures under BGL4.2. Appendix 1
ii. 201961 – Hartleton Farm, Bromsash – Proposed variation of condition 10 of planning permission SE1999/2612/F granted on appeal for 22 holiday chalets with parking facilities – ‘original’ planning permission reference: SS980398PF) to explicitly detail the approved drawing
Following discussion, it was RESOVLED unanimously to object to the proposed variation and it was further RESOLVED to contact the Enforcement Office regarding caravans which have not been removed under an earlier planning order. The Councillors believe that the application is flawed, based on incorrect information and therefore not valid.
iii. 202060 – Land at Lovers Walk, Gorsley – Application for approval of reserved matters following outline approval 181908 Appeal Ref: APP/W1850/W/19/3321618
Following discussion, it was RESOLVED unanimously to object to this application with the comments as set out in Appendix 2.
iv. 202071 – Orchard Cottage, Linton – Demolition of existing back hall, sunroom and store. Proposed two storey side extension with glazed link to existing dwelling. Following discussion, it was RESOLVED unanimously to return no objection to this application
v. 202081- Bayton Bungalow, Burton Road, Linton – Replacement bungalow, new carport with workshop.
Following discussion, it was RESOLVED unanimously to return no objection to this application.
vi. 202085 – Plot 1, Burrup’s Lane, Gorsley – amendment is for the erection of a carport/store with home office/attic storage over
Following discussion, it was RESOLVED by majority (2 no objection, 4 abstained) to return no objection to this application.
Cllr Clark was transferred to ‘waiting room’ thereby excluded from the meeting
vii. 202152 – Land to the North of Woodend Lane, Gorsley – Erection of 5 no. dwellings (3 no. bungalows and 2 no. 2-storey dwellings) and associated works
Following discussion, it was RESOLVED unanimously to object to this application with the comments as set out in Appendix 3.
Cllr Clark returned to the meeting.
Cllr Newton was transferred to ‘waiting room’ thereby excluded from the meetingAppendix 3.
viii. 202199 – St Marys Church – Remove Cherry Tree- causing damage to wall
ix. 202200 – St Marys Church, Linton – Works to Yew tree.
These two applications were considered together. Following discussion, it was RESOLVED unanimously to return no objection and no comments.
Cllr Newton returned to the meeting
8. Locality Steward & highways matters –
a. Reports were noted. No matters arising.
b. SIDs at Bromsash – Units were confirmed as available to rent in September, October at a cost of £230 per month (before VAT). Cllrs questioned how their effectiveness was to be measured and if records of traffic and speeds were taken by the equipment. It was RESOLVED to confirm hire for two months, visually monitor and seek further information on feedback information available.
9. Lengthsman
a. Grass lengthsman – report for July was noted. d
b. Roads Lengthsman – Clerk to ask that Salt bins be checked for damage and reported back by Lengthsman when undertaking winter prep days.
10. Unrecorded Rights of Way – Mr Richard Baker was preparing documents to submit to Herefordshire Council regarding certain unrecorded rights of way. He recommended that the submission be made through the British Horse Society who have an infrastructure to monitor and manage the process. It was RESOLVED unanimously to support this action.
11. Quarry Woodland – Cllr Reeves reported that he had met with Mr Richard Luther to consider Ash trees in the woodland. It was confirmed that a number of them show signs of Ash Die Back and recommended that the Council form a strategy for management of the diseased trees, since if left to deteriorate they become harder and more expensive to remove. It was RESOLVED unanimously that estimates should be sought to remove the Ash trees in hedge line both sides of LTR20 and that a further Tree Report be planned for 2021 summer.
12. Allotments – the Clerk reported Allotment tenants had experiences some disruption whilst Western Power contractors had closed the Linton Lane and installed a new cable between the pole at south east of allotments and new houses south west on the lane. The Clerk had checked the area on 4/8//20 and appeared tidy.
13. Annual Audit of Accounts 2019/20
a. It was RESOLVED unanimously to approve exemption from limited assurance review by signing the Certificate of Exemption.
b. It was RESOLVED unanimously to approve the Annual Governance Statement
c. It was RESOLVED unanimously to approve the Accounting Statements.
14. Financial
a. Current Receipts & Payments and budget progress were noted.
b. The following payments were approved: HALC, Audit Fees, £240.00; AGP Garden Services, Grass Lengthsman July 6 Hours, £159.00; Chris Hyett, Allotments maintenance, £350.00; Elizabeth Malcolm, Clerk salary & expenses, £345.45 (Salary £330, Paper £6, Mileage £9.45). It was noted the schedule wrongly stated the Clerk’s payment at £359.84.
c. Income of £130 from Allotments rents was noted.
15. Risk Assessment and Assets Register – to be submitted to next meeting for approval.
16. Neighbourhood Development Plan – Cllr Reeves reported that Herefordshire Council have reached out for Examiners and we expect to be consulted on choice. It was RESOLVED unanimously to approve expenditure up to £300 for Consultant’s time in assisting with this and any necessary responses to consultation
17. Climate Change Working Group – Cllr Newton reported that a newsletter on the topic of food waste had recently been issued and the next topic is plastics. It was confirmed that information was formed from mainstream Government and expert advice.
18. Linton Village Pound – No feedback received yet from PROW officers. There was discussion of possible actions including seeking a surveyors report to provide advice and cost of demolition or reinstatement. This matter to be brought forward to further meeting.
19. Chairman’s & Councillors’ submissions – Cllr Gough reported that the footpath route beside the Baptist Church had been blocked and diverted for some time and should be reinstated or application for re-location should be made. Clerk to contact Herefordshire Council.
20. Next meeting – will take place on Monday 14th September 2020 at 7.30pm. Venue if public health restrictions lifted will be Linton Village Hall and if not lifted by Video Conference – Zoom.
There being no further business the public meeting ended at 21:20