Minutes 14th March 2016

Linton Parish Council
Bromsash Gorsley and Linton
Minutes of the Meeting held on held on Monday 14tth March 2016 at 7.30 pm in Linton Village Hall

Present:

Cllr Jean Foley – Chairman

Cllr Ken Downham – Vice Chairman

Cllr Lyn Bryan Cllr Barry Clark

Cllr Max Gough Cllr Jackie Gough

Clerk: Rosie Clark 9 Parishioners and Locality Steward

1. Apologies for absence

Cllr Luci Watkins, Cllr Paul Crumpton and Cllr John Watkins

2. Declarations of Interest in items on the agenda
Cllrs Max & Jackie Gough declared an interest in a planning application.

3. Approve the Minutes of Council meeting held on Monday 8th February 2016

Minutes were accepted and signed by the Vice Chairman.

4. Report from the Clerk on actions requested in the minutes dated Monday 8th February 2016, not covered elsewhere in the agenda – FOR INFORMATION ONLY
All items covered within the Agenda.

5. Allotments business and information and agree any actions

Following reports that dog fouling on the grassed perimeter of the allotments was an ongoing issue, the Herefordshire Council Dog Warden was contacted and had confirmed that fixed penalty notices could be issued following investigation of reports of fouling. Various options were discussed for access to the allotments from the footpath boundary and it was agreed that one gate would be locked and a fence/gate would be erected in the gap in the hedge, with the parish council providing the materials. A note would also be published in the Chimes highlighting the issue. A plot has become available and will be advertised as there is no one on the waiting list within the parish. There was general discussion around the process for renting plots, notice periods and visibility of allotment accounts, it was agreed that a copy of the allotment account would be forwarded to all allotment holders with the rent invoice.

6. Update on minor road defects and other reported issues and agree actions.
The Locality Steward provided an update on reported defects within the parish – overhanging hedges have been cut back and he will follow up on others that have been reported. He is liaising with residents in Fordings Lane regarding the condition of the lane and potholes have been marked for action. Following discussion a number of defects were raised – Clerk to report. Concerns were raised by parishioners about the suitability of a diversion put in place during a road closure in Linton, the Locality Steward was not aware of any works taking place, residents and Locality Steward to follow up.

7. Lengthsman’s Report and agree additional works required

The parish bench has been installed and the work schedule for the coming month agreed to include cleaning grips/gullies in particular near Burton Court & Bromsash House.

8. To agree a date for the Annual Parish Meeting

Monday 18th April was agreed as the date for the Annual Parish Meeting in Linton Village Hall, with 25th April as a follow up if needed. [NB the date is Monday 25th April]

9. Financial Matters: approve payments and consider HALC subscription invoice

IT WAS AGREED unanimously to pay the following invoices including, following discussion, the HALC subscription renewal, cheques were duly signed.

Lengthsman (March) – £500

Clerk: Salary (March) (less tax) – £210

Expenses for March – £475.42 (purchase of laptop -Transparency Grant)

HALC subscription renewal – £614.74

Election costs (May 15) – £59.90

Approval was given to purchase a scanner as detailed in the Transparency Grant.

10. Planning applications including:

P160211 – Land adjacent to Grape Cottage, Burrups Lane – Proposed residential dwelling – No objection

P160347 – 1 Springdale, Gorsley – Proposed garage extension and provision of pitched roof – No Objection

P160296 – Talbot Cottage, Linton – Proposed erection of garden boundary/retaining walls and siting of oil tank (retrospective) Refurbishment/rebuilding of boundary wall adjacent to highway; erection of close boarded timber fence; sleeper wall to support earth bank; 2 no. garden sheds and additional greenhouse – No objection but an observation about the suitability of the proposed close boarded fence which was not felt to be in keeping with the surrounding area.

Notifications:

P153678/F – Fairfields Bromsash – Proposed change of use of redundant barn to residential dwelling. The Chairman noted planning approval had been granted, subject to conditions.

11. Correspondence

As emailed to Councillors.

12. Chairman’s Announcements
The Chairman noted that the parish council had received a complementary medal to commemorate the Queens 90th birthday, which would be retained in parish council records. She read out details of a job opportunity at a local charity – Teens in Crisis and information about a candidate for the West Mercia Police & Crime Commissioner elections.

13. Councillors’ Submissions, including Village Events
Rumble in the Jumble at Linton Village Hall on Saturday 19th March

14. Public Submissions

Concerns were raised about the condition of a public footpath – pinford rocks over Linton Ridge. The pipes holding the stepping stones in place were sticking up and the stones were very slippery, also the sign at the Lambs Cross footpath was lying in the grass – clerk to report to Public Paths Officer for remedial action; a query was raised about the payment in February for footpath works, Councillors to review at the next meeting.

15. Date of next meeting
It was RESOLVED that the next meeting will be held on Monday 11th April in Gorsley Village Hall.

The meeting closed at 21.25pm