Minutes 13th November 2017

Minutes of the meeting of the Council
On Monday 13th November2017
At Linton Village Hall at 19:30

Present: Chairman Cllr M Gough; Cllr P Crumpton; Cllr A Ferraby; Cllr J Gough; Cllr L Watkins; Cllr B Clark; Cllr A Reeves; Cllr S Morley.

In attendance: Parish Clerk Elizabeth Malcolm, 4 Parishioners.

1. Apologies for absence: None.

2. Declarations of interest and dispensation requests: Cllrs M and J Gough declared a pecuniary interest in Item 9 a ii. Cllr A Reeves declared a pecuniary interest in item 10.

3. Co-options: Mr Andrew Reeves was proposed by Cllr M Gough and seconded by Cllr Watkins and it was unanimously RESOLVED to co-opt Mr Reeves as a Councillor.

Ms Sacha Morley was proposed by Cllr Watkins and seconded by Cllr Crumpton and it was unanimously RESOLVED to co-opt Ms Morley as a Councillor.

4. Minutes of the Parish Council meeting on 9th October 2017. It was noted that Cllr Ferraby believed that item 7 a iv was resolved by majority and an amendment to the minutes be made appropriately. Following a note to this effect it was RESOLVED to agree and sign the minutes of these meetings as a true and accurate record.

5. Public Submissions – a parishioner stated their unhappiness that submissions should be at the start of the meeting.

6. Clerk’s Report – All matters covered in agenda.

7. Locality Steward and highways matters – Report had been received from Parishioner who’s wife has been hurt falling whilst avoiding the hedge on B4221 near turning to Burrups Lane. Locality Steward had contacted the owners of Old Post Office in Gorsley but been advised they no longer own the land. Investigation to be made into ownership to ensure action taken to cut back hedge from footpath.

8. Lengthsman – The Lengthsman’s report of work undertaken was noted. Clerk to advise that no fly-tipping collection to be undertaken as this is a Hereford Council obligation. It was noted that a salt bin in Bromsash at Post Code HR9 7PR is damaged beyond repair and needs to be replaced.

9. Planning

a. applications received:

i. 173830 Smiths Cottage, Linton Road, Gorsley – Proposed erection of two dwellings with garages, construction of new vehicular access and associated works. Following discussion, it was RESOLVED by majority of 6 votes to return no objection to the application with comments. (1 vote to object without comments, 1 abstention):

The Parish Council discussed this application on Monday and determined not to object to this application, but to comment that the density of dwellings with these two additional proposed is disproportionate to the style of the south side of Linton Road.

ii. 173666 Rock Cottage, Gorsley, – proposed single storey rear extension.

Cllrs M & J Gough removed themselves from the table and abstained from discussion of this matter.

Following discussion it was RESOLVED unanimously to return no objection and no comments on this application.

Cllrs M & J Gough returned to the meeting.

b. Applications decided

i. P/173066F Land opposite Laburnum Cottage, Bromsash – 4 dwellings. Approved with conditions. Noted.

ii. P/172924F Land adjacent Ivylea House, Bromsash – Approved with conditions. Noted.

10. Talbots Well Common Land

Cllr Reeves removed himself from the table and abstained from discussion of this matter.

The Clerk reported that 2 communications had been received expressing strong objection to the sale of Common Land. Following discussion Cllr Gough proposed that no sale of this Common Land should be approved, seconded by Cllr Clark and RESOLVED by majority of 6 to 1.

Cllr Reeves re-joined the meeting.

11. Post Office & Shop – Notes of an open meeting held on 16th October 2017 and minutes of the first Steering Group meeting were circulated. The Chairman noted that the minutes did not state if roles had been allocated to members and the Clerk was asked to investigate. An open Drop-in meeting at the Gorsley Baptist Church has been announced for Saturday 9th December 2017.

12. Footpaths – Cllr Ferraby, Footpaths Officer reported on work undertaken by EnviroAbilty reinstating certain finger posts. It was noted that further similar work was needed as other finger posts and 3 stiles need repair/replacing. Parishioners are encouraged to report footpath matters to Footpaths Officer or Clerk. RESOLVED to action work as necessary and utilise P3 grant funding.

13. Financial Matters

a. Current Expenditure & Receipts and progress against budget was reviewed and noted. The Clerk was asked to include a Forecast expenditure column in future reports.

b. Approval of expenditure – it was RESOLVED to approve the following payments:

EnviroAbility

Work on footpaths

£173.60

HALC

In house training 25 Sept 17

£195.12

HALC

Internal Audit fee

£180.00

Elizabeth Malcolm

Clerks Salary

£259.08

Wayne Reed

Lengthsman monthly (Oct)

£284.00

Welsh Water

Allotments water rates

£114.94

Grant Thornton

External audit

£120.00

14. Budget 2018/19 and Precept – A draft budget for the next financial year was presented showing anticipated income at £11,344 and expenditure at £14,238. No grant funding for a Lengthsman will be available representing a reduction of £760 in income, and an allowance of £539 in additional salary to the Clerk had been included to cover work on an NDP should it go forward. It was noted that reserves at the end of the financial year were estimated to be in region of £10,000. It was RESOLVED to accept this budget. It was RESOLVED to set the 2018/19 Precept at £9,000 being the same as the previous year.

15. Neighbourhood Development Plan Cllr Crumpton and Cllr Watkins presented a report of activity and reported a generally positive response from Parishioners. Costs can be met by Government grant funding of £9k, but salary costs are excluded (see Budget above). An open meeting for all Parishioners is to take place on Wednesday 13th December from 6 pm to 9pm at Linton Village Hall to provide further information. It was RESOLVED to approve this meeting and that the agreement of funding of the cost of printing flyers to all households to promote the NDP would be included in the December agenda. It was RESOLVED to start Section 5 Designation of area, being the Parish boundary.

16. Chimes – the Clerk had circulated a report for the Chimes.

17. Correspondence – None

18. Chairman & Councillors’ submissions – Request was made that HALC be asked to provide free information on certain issues.

19. Next Meeting – Monday 11th December at GORSLEY Village Hall.

There being no further business the meeting ended at 21:45.